All4Aid

OPEN POSITION: SHORT-TERM VOLUNTEER COORDINATOR

Position:               Short-term Volunteer Coordinator
Location:              Remote.
Salary:                   Self-funded Role.
Reports to:           Director of People and Culture.
Work Pattern:     20 hours per week, Flexible working hours.
Start Date:           As soon as possible.

INTRODUCTION

All4Aid is a registered, Christian nonprofit organisation with a mandate to work with and in support of displaced people. Our vision is “displaced people attaining life in all its fullness” (John 10:10b). Although our central office is located in Frankfurt, Germany, currently most of our work is based on the islands of Lesvos, Greece and Cyprus – two entry points for refugees entering Europe.

PURPOSE OF THE ROLE

The Short-term Volunteer Coordinator is responsible for all aspects of recruiting, engaging, scheduling and building relationships with the short-term volunteers who work alongside our full-time, local staff in Lesvos, Greece and Cyprus. This important role promotes volunteer opportunities at the All4Aid centres to persons who have reached out expressing interest via our website, through personal connections, or via direct application.

Under the coordination of the Director of People and Culture, the Post-Holder will have a primary focus on following-up on volunteer interest, conducting and facilitating interviews, reviewing personal and/or professional references, communicating the mission and work of All4Aid, scheduling volunteers’ visits, placing volunteers in best-suited locations/positions, providing orientations, and coordinating exit interviews.

The Post-Holder will also support the overall goals of All4Aid at our community centres, where short-term volunteers are integral to successfully serving our beneficiaries. The Post-Holder will communicate with the centres’ coordinators to stay up-to-date on staffing needs, potential work projects, and the general personnel environment at each centre – enabling the Post-Holder to place short-term volunteers most effectively. The Post-Holder will also be expected to communicate with the administration team, giving feedback and places for improvement based on volunteer experiences.

For the successful performance of the role, the Post-Holder will bring some knowledge and experience in the non-profit and/or social sector and a good understanding of it being applied in missional and/or multicultural context, preferably among displaced people. Ideally, the Post-Holder has previous experience recruiting for positions and/or working with volunteers.

KEY RESPONSIBILITIES

• Acknowledge receipt of applications and Coordinate communication with applicants;
• Assess applications for potential match for short-term volunteer roles;
• Schedule and Conduct interviews to verify fit within the organisation;
• Explain programming, volunteer roles and responsibilities within All4Aid;
• Communicate All4Aid’s faith-based structure;
• Perform Q&A with applicants;
• Review and Follow-up on references;
• Assemble ‘Welcome’ Packet and Establish volunteer personnel file;
• Compile and Finalize comprehensive cost breakdown per volunteer;
• Track and Update the Volunteer Planning Schedule;
• Communicate volunteer scheduling with directors at centres;
• Work collaboratively and closely with the Leadership Team;
• Embrace All4Aid’s mission, vision and values and promote in all interactions;
• Perform other management and administrative tasks as assigned.

PERSON SPECIFICATION

Essential characteristics and experience:

a) Studies in a relevant subject;

b) Able to encourage volunteers, helping them to identify and utilise their gifts and abilities – and place them in positions accordingly;

c) Passionate about holistic ministry among displaced people and/or those living in contexts of extreme poverty and vulnerability;

d) Culturally sensitive (adaptable, interested in and sensitive to other cultures, aware of cultural differences and similarities between people without assigning them values);

e) A committed Christian in sympathy with the ethos of All4Aid as a nonprofit organisation that, although being non-proselytising, is founded on the principles of the Christian Faith

f) Open minded and passionate to embrace a multicultural organisational culture;

g) Flexible, creative, with excellent attention to detail;

h) Fluent English speaker (advanced proficiency level);

i) Agreeable with the All4Aid’s vision, mission, values, code of conduct and policies;

j) Possessing initiative and ability to work independently;

k) Reliable, professional, resourceful, team oriented.

Desired characteristics and experience: 

a) Experience working with displaced people or other people living in contexts of trauma, poverty and/or vulnerability;

b) Relevant experience working in cross cultural / multicultural contexts.

APPLICATION PROCESS

If you are interested in this position, please click on the button below to apply. During the online application process you will be required to:

OPEN POSITIONS APPLICATION FORM